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Data Protection Policy

Last Updated: 20 September 2026

Data Protection Policy

Lum1n1te AFC (“we”, “us”, “our”) is committed to protecting and respecting your personal information. This Data Protection Policy explains how we collect, use, store, and safeguard personal data when you visit our website, register as a player, volunteer, member, sponsor, or contact us.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Lum1n1te AFC is a grassroots football club dedicated to providing football opportunities within the local community.

For any questions regarding this policy or the handling of your personal data, please contact us through the details provided on our website.

2. Information We Collect

We may collect and process the following information:

Personal Information

  • Name
  • Date of birth
  • Address
  • Email address
  • Telephone number
  • Emergency contact details

Player and Membership Information

  • Team registration details
  • Medical information relevant to participation in football activities
  • FA registration information where applicable
  • Attendance and participation records

Website Information

  • IP address
  • Browser type and device information
  • Website usage data
  • Cookies and analytics information

3. How We Use Your Information

We use personal data to:

  • Register players, coaches, volunteers, and members
  • Communicate important club information
  • Manage fixtures, training sessions, and events
  • Process memberships and registrations
  • Respond to enquiries
  • Ensure player welfare and safety
  • Meet legal and regulatory obligations
  • Improve our website and services
  • Promote club activities where consent has been provided

4. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Consent
  • Performance of a contract
  • Compliance with legal obligations
  • Protection of vital interests
  • Legitimate interests in operating and promoting the club

Where we rely on consent, you may withdraw this at any time.

5. Sharing Your Information

We may share personal data with:

  • The Football Association (FA)
  • League and competition organisers
  • Coaches and club officials who require the information to perform their roles
  • Emergency services or medical professionals where necessary
  • Service providers supporting our website or club operations

We will never sell your personal information to third parties.

6. Children’s Data

As a youth football organisation, we may process information relating to children. Where required, parental or guardian consent will be obtained.

We take additional care when handling children’s personal data and ensure it is only used for legitimate club purposes.

7. Photographs and Media

Photographs and videos may be taken during training sessions, matches, and club events for:

  • Match reports
  • Social media posts
  • Club website content
  • Promotional materials

Where required, appropriate consent will be obtained. Parents or guardians may request the removal of images where reasonable and appropriate.

8. Data Security

We take appropriate technical and organisational measures to protect personal information from:

  • Unauthorised access
  • Loss
  • Misuse
  • Alteration
  • Disclosure

Access to personal data is restricted to authorised individuals who require it for legitimate club purposes.

9. Data Retention

We retain personal information only for as long as necessary to:

  • Provide club services
  • Meet safeguarding requirements
  • Comply with legal and regulatory obligations
  • Resolve disputes or enforce agreements

When information is no longer required, it will be securely deleted or destroyed.

10. Your Rights

Under data protection legislation, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent where applicable

To exercise any of these rights, please contact the club using the contact information provided on the website.

11. Cookies

Our website may use cookies and similar technologies to improve functionality and analyse website performance.

You can control cookie settings through your browser preferences.

For more information, please see our Cookie Policy.

12. Changes to This Policy

We may update this Data Protection Policy from time to time. Any changes will be published on this page with an updated revision date.

13. Data Protection Complaints

If you have concerns about how we process your personal data, please contact us in the first instance using the details provided on this website.

We will acknowledge your complaint within 30 days and investigate the matter promptly.

We aim to provide a full response without undue delay.

If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Website: Information Commissioner’s Office (ICO)

14. Contact Us

If you have any questions regarding this Data Protection Policy or how your personal information is handled, please contact Lum1n1te AFC through the contact details available on our website.

If you are not satisfied with our response, you may lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.